We’d love for you to get involved! There are many ways to be part of ML4ALL:
Speak: Our speakers are the stars of the show. It’s a lot of work, but you get star treatment in return. Read more on becoming a speaker.
Attend: You might not think it’s a big deal, but just showing up to the conference is a major help! We’re doing this for you, and we want to have a room full of amazing people. We keep ticket prices inexpensive so you can afford to go, even if your job won’t pay for it. Read more about attending the conference.
Sponsor: If your company wants to support the conference, we have a variety of sponsorship packages available. Send us an email at firstname.lastname@example.org and our Sponsorship Coordinator will follow-up with all the details.
Volunteer: We can always use more help during the conference. Maybe you could work the registration desk, help us setup or tear down at the venue, or clean up after the lunch hour. There’s a ton of things to help with. We’ll give you a free ticket if you commit to at least one day of volunteer work! Send us an email to email@example.com to get started.
Organize: We have a number of roles that have deeper involvement and commitment that you could help with. Read more about those below!
The Organizing Team
Our organizing team has a variety of responsibilities that all contribute towards delivering an awesome experience for our attendees and speakers. We’ve formalized those into the following roles:
SUPER GENIUS OF CONF
The SUPER GENIUS OF CONF oversees the direction of the conference, year after year, and ensures that it stays true to its mission, character and overall vibe.
Additionally, they manage the budget, set ticket pricing, manage the ticketing system, invoice sponsors and make the final decisions about how we spend the money generated from ticket sales and sponsorships.
They also help the other roles organize their work and fill in wherever needed, from sweeping the floor to updating the website, to ordering stickers.
For 2019, our SUPER GENIUS OF CONF is Troy Howard.
The Agenda Director is responsible for managing everything related to the conference agenda, schedule, and speakers.
They open and close the Call For Proposals (CFP), work closely with the Program Committee, coordinate the talk selection process and speaker outreach, communicate with potential speakers when a talk is accepted or rejected, coordinate speaker travel, organize the talk schedule, and help ensure the speakers are prepared for their talk.
After the conference, they manage the process of getting videos uploaded to the site.
For 2019, the ML4ALL Agenda Director is Lena Hall.
Program Committee are known members of the community passionate about Machine Learning and related topics. They have varying backgrounds, skills, and diverse expertise that contributes a lot to builing an excellent conference agenda. The Program Committee works closely with Agenda Director, and help create the agenda for the conference by doing outreach to invite the best speakers, judging and voting for the best talks. They also communicate with the wide audience, encourage people to attend the conference, and submit talks through the CFP.
The Program Committee is usually invited by the conference organizers. If you would like to be a member of ML4ALL Program Committee next year, or have a recommendation, contact us at firstname.lastname@example.org.
The Sponsorship Coordinator is responsible for managing our relationship with corporate sponsors. This involves preparing a sponsorship prospectus document detailing our sponsorship opportunities, handling inbound requests for information from potential sponsors, and reaching out to potential sponsors.
The Sponorship Coordinator manages the entire lifecycle of a sponsorship including negotiations, accounts payable, and delivering on our promised sponsorship benefits like: updating the website with sponsor logos, providing on-site help for promotional materials, coordinating messaging from stage or in emails, etc.
For 2019, the ML4ALL Sponsorship Coordinator is Glenn Block.
The Logistics Coordinator is our on-site support system. They manage things like locating an appropriate venue, coordinating with caterers, coordinating with videographers, setting up temporary WiFi installations at the venue, renting equipment such as projection systems, chairs, and other incidentals. This is a very involved role and may require a certain amount of driving around town to collect supplies, and negotiating contracts with various service providers and vendors.
For 2019, the ML4ALL Logistics Coordinator is Troy Howard.
NOTE: We’d love to find a replacement for Troy in this role. If you’re interested, shoot us an email at email@example.com. The Logistics Coordinator must be based in/around Portland.
The Brand Director is responsible for creating the unique identity of our conference. This involves everything from ensuring the venue has the right vibe to creating visual assets like logos for the website and social media, managing the website theme, creating t-shirts and stickers, and ensure our communications voice is consistent.
For 2019, the ML4ALL Brand Director is Troy Howard.
NOTE: We’d love to find a replacement for Troy in this role. If you’re interested, shoot us an email at firstname.lastname@example.org. The Brand Director can be based anywhere in the world.
The Volunteer Coordinator is responsible for organizing members of community who would like to become volunteers. The Volunteer Coordinator organizes the schedule of volunteers, ensures we have enough volunteers to cover our needs, and during the conference, manages the task, questions, and other needs of the volunteer staff.
For 2019, the ML4ALL Volunteer Coordinator is Byron Gerlach.
The Activities Director is responsible for arranging the extra activities outside of the main conference schedule. This includes our group bike ride, group hike, and Geek Train events. They also arrange the venue contract for the official after-party and coordinate any workshops or other ancillary events. There may also be additional ticketing or other attendee management tasks associated with these events.
During these events, the Activities Director is also responsible for any Code Of Conduct problems that may come up.
For 2019, the ML4ALL Activities Director is Adron Hall.
The Emcee is the face and voice of the conference on stage. They are responsible for introducing the speakers on stage, and making various announcements during the conference. The Emcee also manages any on-stage interaction with the crowd that may come up, especially around Q&A.
NOTE: We’d love to find a replacement for Troy or Glenn in this role. If you’re interested, shoot us an email at email@example.com. The Emcee can be based anywhere in the world, but must be able to attend the conference.
The Speaker Wrangler works closely with the Emcee, but operates off-stage, to make sure that speakers are ready to take the stage at their scheduled time. The Speaker Wrangler also helps them connect to the A/V system and troubleshoot and projection or amplification problems, and helps the speaker wear their microphone. During the talk, they ensure the speaker does not run over time (gives 5 minute warning, and cuts off long-running talks).
For 2019, the ML4ALL Speaker Wrangler is Adron Hall.
The Communications Director is responsible for managing outbound communications and promotions via email, Twitter, and other online media. The Communications Director works closely with the Brand Director to ensure the voice of the brand remains consistent with the conference’s identity and vibe.
For 2019, the ML4ALL Communications Director is Adron Hall.